Payroll Options for your Customers

Carrie Kahn Intuit Payroll

The last quarter of the year is a great time to start discussing payroll with your clients. To help you better understand the options with Intuit Payroll, we have created this breakdown to help you select the best choice for your clients needs.

Payroll Options for your Customers:

Running payroll inside of QuickBooks or using a product that imports into QuickBooks are a very cost-effective way for your customers to pay their employees and be compliant. Integration reduces errors and saves time easing entries into your customer’s checkbook making bank reconciliations a breeze.

All of the options presented below will allow your customer to run their own payroll, print paychecks or pay their employees and or subcontractors direct deposit. For both QuickBooks financial products: QuickBooks Online (QBO) and QuickBooks Desktop (QBDT) there are two options, and they have to decide if they want to make their own payroll tax payments as well as payroll tax filings or have Intuit pay their tax payments and file their payroll tax returns for them. Within the financial products, they can keep payroll confidential by selecting the proper login user permissions. Keep in mind there is a third option that is not integrated as it is a stand-alone payroll solution, but they have the option to import the data into all QuickBooks financial products, including QuickBooks Pro for MAC. This option allows them to pay their subcontractors!

The benefits and limitations will be highlighted for each offering.

QUICKBOOKS ONLINE (QBO)

Simple Start, Essentials & Plus Integrated Options:

QBO has limitations to be aware of: QBO cannot track job costing. QuickBooks Desktop Versions (Pro, Premier, Enterprise) can track beautifully. Consider hosting if you need to access anywhere.

In these two integrated options, they run the payroll checks, and the difference is who is paying the payroll tax payments, filing the quarterly and annual payroll tax returns.

  1. Do it yourself – Enhanced Payroll (Integrated)
  2. Done for you – QB Full-Service Payroll (Integrated)

QuickBooks Enhanced Payroll is a great choice for businesses that want to process their own payroll, and do their own e-file and e-pay federal, state taxes, quarterly and annual payroll tax returns including year-end processing of W2s. They will have to do their own setup. This is an opportunity for support services.

QuickBooks Full Service Payroll (QBFSP) is a great choice for businesses that want to process their own payroll and have their taxes paid as well as their payroll tax returns filed for them. Intuit will e-file and e-pay federal, state taxes, quarterly and annual payroll tax returns including year-end processing of W2s. You can also pay contractors with direct deposit. This is our only payroll product that offers 24-hour direct deposit for both payroll employees and contractors. Please note: the customer will have to file the 1096 and 1099s at year-end, it will not be done for them.

PLEASE NOTE: Your customer’s free SETUP by Intuit will save them large consulting fees usually associated with setting up payroll from January 1st to current and allows them the flexibility of converting any time of year!

View our matrix to see the different options here.

QUICKBOOKS DESKTOP SOFTWARE (QBDT)

QuickBooks Pro, Premier, and Enterprise Editions

In these two integrated options, your customer will print their own payroll checks or have them direct deposited. It integrates directly into their desktop QuickBooks allowing them to allocate their hours in service to job costing, multi-level class tracking, and true P/L reporting. The only difference is who is paying the payroll tax payments, filing the quarterly and annual payroll tax returns. These options are not available in QuickBooks Pro for MAC.

  1. Do it yourself – Enhanced Payroll (Integrated) *
  2. Done for you – Assisted Payroll (Integrated)

QuickBooks Enhanced Payroll is a great choice for businesses that want to process their own payroll, and do their own e-file and e-pay federal, state taxes, quarterly and annual payroll tax returns including year-end processing of W2s. Please note, if they choose Enhanced payroll, they CAN upgrade to integrated QuickBooks Assisted Payroll later.

* QuickBooks Enterprise Gold – comes with Enhanced Payroll subscription, no need to buy separately. Direct deposit is FREE!

QuickBooks Assisted Payroll is a great choice for businesses that want to process their own payroll and have their taxes paid, and reports are done for them. Intuit will e-file, and e-pay federal, state taxes, quarterly as well as their payroll tax returns filed for them including year-end processing of W2s.

Complete Business Group uses QuickBooks Assisted Payroll. Keep in mind, setting up payroll has certain steps that need to be done in order. Be prepared to assist your client with this setup or partner with another CBG payroll expert to help your customer with the setup. We recommend doing this work in November/December to get it ready for the new year, or not too far in the new year.

View our matrix of the different options here

Payroll Options in Stand Alone Product – no QuickBooks necessary

This is the only stand-alone option that allows your customer to have the flexibility to run payroll only, while having the option exporting a data file to update your customer’s QBO, and ALL Versions of QuickBooks Desktop, including QuickBooks for MAC. It is the only option that allows your customer to also pay their subcontractors and also file 1099s for them. This product cannot do Job costing.

Intuit Full Service Payroll (IFSP) is a great choice for businesses that want to process their own payroll and have their taxes paid, and reports are done for them. Intuit will e-file and e-pay federal, state taxes, quarterly and annual payroll tax returns including year-end processing of W2s and 1099s. Free SETUP included!

PLEASE NOTE: Your customer’s free SETUP by Intuit will save them large consulting fees usually associated with setting up payroll from January 1st to current and allows them the flexibility of converting any time of year!

OUR RECOMMENDATION for hassle-free payroll, sign your client’s up for full-service payroll through us. This will save your customer lots of fees, and you will rest assured they are in compliance. If they need job costing they will have to use QuickBooks desktop and assisted payroll, which also has a residual, but you will need to help them set it up. We also have a blog post you can share with your customers to learn more.

Ready for a quote? Or want support, schedule with one of our team members for a free consultation.